Volunteers
We LOVE Our Volunteers!
Patrick Burke
THE EFFORT
Since JMCBO is a parent run volunteer organization, family support is required beyond the prompt payment of fees. Other than coaches, there is no paid staff to operate the Warhawk Crew and perform support activities. To operate, the club needs members to perform tasks for specific events and volunteer often.
The Warhawk Crew instituted a volunteer credit system to promote an environment where each family is contributing to volunteer needs of JMCBO and to the experience of their rower athlete. Each credit is about 4 hours of volunteer time and there will be ample opportunities posted to help out throughout the year.
To give parents the flexibility around volunteering, members will be able to choose from one of the two-tiered membership fee options at registration.
Volunteer credit is not affiliated with Mulch Day unless you are volunteering for a "Mulch Madness" Sub-committee role.
VOLUNTEER CREDITS
The Volunteer Chair will track credits earned throughout the year. Access to the current number of credits pledged, earned, and owed per athlete's family will be posted in the #parents channel of Slack and will be updated regularly post registration.
Families have different conditions of availability and flexibility, but everyone can help. If you have extenuating circumstances, please reach out to Volunteers@warhawkcrew.org to arrange for an alternative agreement.
Quick DIBs Facts &Tips:
- What is DIBs? DIBs is our volunteer management system in which jobs will be posted throughout the season for volunteer needs. A DIB session typically has a list of items (jobs) assigned to it.
- What does DIBS stand for? We have no idea! It is a component of SportsEngine we activated that is tied to their volunteer tracking system. The dictionary.com definition of dibs: rights, claims (noun)
- How do we track Volunteer Credits? We list volunteer opportunities in DIBs by session and manually track completed and scheduled sign-ups. Volunteer credits associated with the job are typically listed in the session overview or the list item.
- How do I find out my Volunteer Credit Fulfillment Status? The credit summary (by athlete) is posted to the website under Volunteers HERE. Please note this is Manual (and our first year of implementation), so if you see any discrepancies, contact volunteers@warhawkcrew.org or Patrick Burke via Slack.
- Where can I find DIBs? All Warhawk Crew DIBs Sessions are located at www.warhawkcrew.org/dib_sessions
- Tips for searching / filters in DIBs:
- Check the filters to be sure you have checked both: "Has Date/Time" and "Has no Date/Time"
- Be sure you fill in the filter dates with enough time (past & future) to capture all list items.
- Most DIBS Sessions will have list items assigned to them. Be sure to check if there are multiple pages.
- What if I need to cancel my DIBs claim? Most jobs have a cancelation period associated and all you need to do is Request Cancellation under the "Claimed Items" header of the associated DIBs session when you are logged in. If you cannot cancel, contact volunteers@warhawkcrew.org or DM Patrick Burke via Slack.
- What if I need to cancel my DIBS claim and the cancellation period has passed? It is your duty to find a replacement and contact volunteers@warhawkcrew.org or DM Patrick Burke via Slack to notify of your replacement.
